Thank you for your interest in UEBT!

There is currently one vacancy:

UEBT conference and communications internship - applications due by 6 May

UEBT conference and communications internship 

Description of internship project :

UEBT organises the annual “Sourcing with Respect” Conference which is the main event for the ethical sourcing community and a gathering point for all UEBT members. In 2024, the conference will take place in Amsterdam over two days on 8-9 October. 

The conference will bring together 200 business leaders from UEBT member companies across the beauty, fragrance, food, and natural pharmaceuticals sectors to discuss sourcing with respect for people and biodiversity.  Some recording or live stream may be available for those that could not travel.  

This internship project involves two components:  

  • a main component of logistics and communications support for the conference;  

  • a secondary component of research on public information from brands and multinational companies on their commitments and actions on responsible sourcing, and/or biodiversity related commitments, that will feed into a public facing report delivered at the conference.  

UEBT works with companies on their sourcing of botanical ingredients in ways that respect nature and communities. Companies working with UEBT commit to sourcing with respect and to gradual improvement. Learn more about us at www.uebt.org  

Profile:

We are looking for someone who is versatile and organised, with good communications skills. The right person is self-motivated and comfortable working in a dynamic environment with multiple tasks and activities to support. The opportunity is ideal for someone who wants to gain valuable experience in event planning, experience how a small not-for-profit organisation operates and have exposure to a very active and quickly evolving area of sustainability.  

Experience to be gained: 

You will play an active role in our conference, helping to organise logistics and registrations and make preparations for all conference sessions, as well as assisting in the execution of the event. You will support the production of online communications materials and the implementation of communications strategies related to the conference. While the conference and communications support is your main priority, you will be providing general support to UEBT’s small team and so might be asked to assist with other needs.    

Tasks will include: 

Conference logistics and communications support

  • Editing conference web pages and application pages 

  • Support in implementing conference marketing   

  • Select tasks related to email campaigns, blogging, multimedia and other communications activities  

  • Processing online registrations   

  • Responding to participant enquiries   

  • Liaising with Movenpick Hotel - Amsterdam City Center venue and other service providers   

  • Logistics of conference sessions   

  • Outreach and support to conference speakers and UEBT members   

  • Preparation of online conference materials  

  • Coordinating printing and on-site needs, and other tasks such as name tags, on-site signage, banners, etc.  

  • Follow-up tracking and analysis after the event  

Research

  • Online review of public information from brands and multinational companies  

  • Benchmarking and analysis  

  • Drafting short texts 

  • Making PowerPoint presentations, charts or summary information 

  • Liasing with the UEBT team in charge of the report   

 Skills / Knowledge required:    

  • University student completing their Masters’ (completed bachelor’s degree) in any field (a focus on sustainability or communications preferred) / Some higher education or coursework in your studies on issues around our topics such as agriculture, environmental studies, environmental policy, nature, sustainability advocacy, sustainable business or etc.    

  • Strong organisational skills and time management    

  • Skills and experience working with MS Office Suite (Word, PowerPoint and Excel) 

  • Ability to deal with enquiries via e-mail and phone    

  • Excellent English language skills (spoken and written)    

  • At ease with remote online work, IT based systems and administrative tasks  

  • Creativity and ability to take initiative  

  • Prior experience in event support desired but not essential    

  • Interest in learning about sustainability communications and/or events   

  • Interest in learning about an international sustainability non profit organisation 

  Additional Information:

  • This internship is based in the Netherlands and is hybrid, with mostly remote work but possibly one day per week required in the UEBT office (Amsterdam central). 

  • UEBT will support the intern with fulfilling internship requirements, providing guidance as required for university requirements, documentation and reporting.   

  • Full time working week, however, flexibility in schedule will be allowed for the intern to attend University lectures or other requirements on campus as needed.   

  • 5-month internship, beginning in late May and ending in late October.  

  • You will be expected to be on-site for the conference on 8-9 October 2024 (Amsterdam).   

  • Interested candidates must be legally allowed to work in the Netherlands and enrolled in a University in the Netherlands. Internship compensation will be a monthly stipend.  

  • Interns are not entitled to any employee benefits provided to UEBT employees. 

  • UEBT will provide the successful intern with a letter of reference for future career use.   

  

To apply:   

If you would like to express an interest in this internship, please send your resume or CV together with a cover note explaining how you meet the profile to conference@uebt.org 

Application Deadline:  6 May 2024  

Due to an anticipated high volume of applicants, we will only be able to contact shortlisted candidates for an initial interview by videocall which we will aim to have in mid-May.